Privacy Policy
Introduction
Oxford Realty Advisors, LLC ("Oxford," "we," "us," or "our") is a private real estate investment firm headquartered in Potomac, Maryland. We are committed to protecting the privacy and security of every individual who engages with our firm — whether you are a prospective tenant, broker partner, investor, or visitor to our website at oxfordra.net.
This Privacy Policy explains what information we collect, how we use it, the limited circumstances under which we share it, and the choices available to you. We encourage you to read this policy carefully.
Information We Collect
Information you provide directly. When you complete a contact form, submit a broker inquiry, request property information, or correspond with us by email, you may provide:
- Name, email address, phone number, and company affiliation
- Property interest details, investment criteria, or lease requirements
- Brokerage license information and deal history (for broker network participants)
- Documents submitted via our tenant portal, including lease applications and maintenance requests
Information collected automatically. When you visit our website, our analytics services may collect:
- Google Analytics (GA4): anonymized page views, session duration, referral source, device type, and approximate geographic region. Google Analytics uses cookies. You may opt out at tools.google.com/dlpage/gaoptout.
- Umami Analytics: privacy-focused, cookieless page view analytics. Umami does not collect any personally identifiable information and does not use cookies.
- Server logs: IP address, browser type, referring URL, and timestamp, retained by our hosting provider (Netlify) for operational and security purposes.
How We Use Your Information
We use the information we collect for the following business purposes:
- Responding to inquiries — replying to property, investment, or tenancy questions you submit through our forms or email
- Broker network management — evaluating and communicating with broker partners who submit deal opportunities
- Tenant communications — managing lease-related correspondence, maintenance coordination, and portal access
- Website improvement — analyzing aggregate traffic patterns to improve content, performance, and user experience
- Legal and regulatory compliance — maintaining records as required by applicable law
We do not sell, rent, or trade your personal information to third parties for marketing purposes. We have never done so and have no intention of doing so.
Information Sharing
We may share limited information with the following categories of service providers, solely to support our business operations:
- Legal counsel and closing attorneys — in connection with real estate transactions
- Property management vendors — to coordinate maintenance and tenant services
- Technology providers — including our CRM (HubSpot), analytics platforms (Google, Umami), and hosting provider (Netlify), each of which maintains its own privacy practices
- Regulatory and legal authorities — where required by law, court order, or governmental investigation
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your information. Our website is served exclusively over HTTPS with HSTS enforcement. We use Content Security Policy headers to prevent cross-site scripting. Access to internal systems is restricted to authorized personnel on a need-to-know basis.
No method of electronic transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.
Cookies and Tracking
Our website uses a limited number of cookies and tracking technologies:
- Google Analytics cookies (_ga, _gid) — used for anonymized traffic analysis. These are first-party cookies with a maximum lifespan of 2 years. You may disable them through your browser settings or the Google Analytics opt-out browser add-on.
- Umami Analytics — does not use cookies or collect personal data.
- Netlify — may set operational cookies for load balancing and security purposes.
We do not use advertising cookies, retargeting pixels, or social media tracking scripts.
Third-Party Links
Our website may contain links to third-party sites, such as Google Maps, property listing platforms, or professional networks. We are not responsible for the privacy practices of these external sites and encourage you to review their respective policies.
Children's Privacy
Our website and services are not directed to individuals under the age of 18. We do not knowingly collect information from children.
Your Rights and Choices
Depending on your jurisdiction, you may have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your personal information, subject to legal retention requirements
- Opt out of analytics tracking via browser settings or the Google Analytics opt-out tool
To exercise any of these rights, please contact us at the address below.
Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable law. Material changes will be noted by updating the "Last updated" date at the top of this page. We encourage you to review this policy each time you visit our website.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact:
Oxford Realty Advisors, LLC
Potomac, Maryland
Email: info@oxfordra.net
Phone: (301) 512-6125